BUSINESS TOURISM IN RUSSIA: conferences and seminars

We provide a wide range of services in the organization of conferences, congresses and other business activities, as well as various services to support foreign and Russian conference participants and attendees.

Every conference entails just as much hard work as any other business event, both for its participants and contractors. We will take on all organizational trouble and you the opportunity to focus your efforts on content management.

We will coordinate every event according within your chosen format and allotted budget and in accordance with your goals. We take every detail into account:

We can provide additional services for your conference, symposium or seminars as well:

How to organize work with ArtES

Define your order

To get things going, start with sending us your request for the organization of a conference, seminar or congress. Your message should include the following:

Define your budget
We can draw up a preliminary cost estimate for the conference and determine a budget based on that information. If you already have a fixed budget planned for the conference, we will prepare a calculation within your allotted amount.

Contract us for the organization and running of your conference
The contract will state all jobs we will need to perform in order to organize and run your conference. Based on this contract our Customer and the conference participants will enjoy all our services needed for the smooth running of the conference.

Conference planning and preparation

Work on the conference preparation can continue right up to its opening because minor changes to individual program details and additional improvements of the quality of services provided to its participants are always possible.

Conference planning and preparation includes the following steps:

Selection of the venue and event conditions
First of all, one must select the venue of the conference, which will provide comfortable accommodation for its participants. Your selection should be based on planned attendance numbers and your preferred seating layout. Your chosen conference facilities should of course have all the necessary connections to operate your conference equipment.

Then you can select specific equipment based on your requirements regarding its functionality and quality as well as your budget.

At last you can choose coffee-break and lunch menus and go on to work your way through all the other services you deem necessary for the smooth running of the conference.

Hotel accommodations for the conference participants
To provide your attendees with guaranteed hotel accommodations we can arrange confirmed and prepaid room reservations. If your company plans to pay for the accommodations we will select housing for non-resident participants within your allotted budget. Should you plan for the participants to be paying for their own accommodations, we can usually offer them a variety of choices based on their requirements. We can make reservations in a number of 3 to 5 star hotels near the conference venue as well as directly at the hotel, which will be housing your conference.

Visa support
Should foreign conference participants need Russian visas, we can contact them directly to collect all the necessary information, issue and forward the relevant documents to support their visa applications to the Russian embassies and consulates in their countries.

Transportation
You can order various types of airport transfers for conference participants as well as transportation from the hotel housing the attendees to the venue of your conference if it is taking place in a different venue. You can always choose one of our various transport services offers to fit your budget. Should the participants pay for their own transport, we can offer them all types of cars with or without drivers (executive, business and economy), vans and buses.

Cultural program
Sight-seeing tours for the conference participants and guests can be arranged to fit into your budget. Otherwise we can offer optional sightseeing directly to the conference participants. In this case we will provide the full range of tourist services and collect the payments directly from those, who have chosen one of the offered tours.

The Conference

Your conference begins as soon as its first participant arrives at the airport and ends with the departure of its last participant. Throughout the conference time, we will provide continued services and quality control according to the contract between our client and our company. If necessary, we will ensure the presence of our staff at the airports, in hotels, at receptions and throughout the cultural activities as well as at other events and sites to the extent specified in our contract and more if it becomes necessary to ensure the quality of our services.
We will independently organize all bookings and collect payments directly from the conference participants for all services provided, which are not covered by the contract between our companies thus not falling within your budget.

Our staff can: